Back to tools

Document Studio

Review Receipts and Prepare Expense Packages for Free

Extract receipt fields with OCR for free, correct amounts and categories, review currency-consistent totals and export an expense package with the source files.

Start using
Local & online features

YOUR WORKSPACE

Receipt & Expense Organizer

Choose your input to begin
  1. Add input
  2. Choose options
  3. Process
  4. Use your result
Loading tool…
Full instructions and common questions

Receipt & Expense Organizer

Extract receipt fields with OCR for free, correct amounts and categories, review currency-consistent totals and export an expense package with the source files.

How to use

  1. Choose receipt images or PDFs and optionally set keyword=category rules. Text PDFs use their text layer first; images and scanned pages use local Chinese and English OCR.
  2. After recognition, compare every receipt with its original. Correct the date, name, number, amount, category and text, then confirm the reviewed fields.
  3. Check that all amounts are nonnegative and share one currency, then set a naming template using date, name, number or category.
  4. Export the package and inspect its originals, OCR text, index.csv, printable receipt PDF and amount total.

Try an example

Use two nonsensitive test receipts and review their amounts as 100.00 and 28.50 in the same currency. The exported total should be 128.50, with both original filenames and export paths in the index.

Limits and privacy

Up to 50 files, 30 MB per file and 300 MB total, with at most 80 recognized pages. Fields are candidates, not invoice verification or reimbursement approval. Totals neither separate nor convert currencies; verify one currency first. The package includes originals and is not a redacted sharing copy.

Common questions

Why must every receipt be confirmed?

Dates, numbers and amounts can be misrecognized. Compare them with the originals and explicitly confirm before using the package.

Can I combine receipts in different currencies?

Do not use the combined total for mixed currencies. There is no automatic currency conversion; process each currency separately or reconcile externally.

Explore tools

Free use and requirements

Use the local functions for free without a KitNelo account. Optional Gemini generation sends the supplied text to Google and requires a configured server API key; provider fees and quotas can apply.

OCR totals need manual review and consistent currencies. This tool does not approve reimbursement or determine tax treatment.

Read KitNelo data and privacy details

Free online functions: steps and checks

Organize Receipts for Reimbursement for Free

Import receipt files, review their recognized fields and assign categories to prepare reimbursement records. Compare each amount with its source receipt and keep currencies consistent before totaling; organizing the package does not approve the reimbursement claim.

Extract Receipt Fields with OCR for Free

Run recognition on the receipt images and inspect the resulting dates, labels and amounts against the original scan. Correct faint-print errors and misplaced decimal digits before continuing, since OCR output remains a draft rather than verified financial evidence.

Create an Expense Document Package for Free

Review corrected records and totals, then export the expense documents with their supporting source files. Check that every listed expense has the intended receipt attached; the package does not determine tax treatment or replace your organization reimbursement review.

Related tools for your next step

Browse this tool category

Practical guides

Simplified Chinese